Monthly Archives: October 2016

Solving The Company Compliant

One of your main priorities as a business owner is to oversee your company’s accounting and tax obligations. A good Accountant is worth their weight in gold, and can take a huge burden off your shoulders. They can take care of your company’s annual returns, payroll, VAT returns, CT returns and statutory annual accounts. It is vital that you choose a dependable Accountant to carry out these tasks as mistakes can be costly.

 

Ensure your company secretary is capable and keep your statutory registers up to date

By law, every Irish company is required to appoint a company secretary. The main duties of a company secretary are to ensure that the company complies with the law, manage the company’s daily administration and any additional duties that company directors may delegate. Whilst there is no qualification requirement for this role, it is important that your company secretary possesses the skillset and knowledge required to keep your company compliant.

The secretary will generally maintain the statutory company registers, which are required to be maintained under the Companies Act. The statutory registers include the register of directors and secretary, members, beneficial owners, transfers, directors and secretary’s interests and debenture holders.

 

Know your dates and put your company on a ‘watch list’

Once your company has been incorporated, it is good practice to add your company to a ‘watch list’.  A watch list will remind you via email that your company’s Annual Return Date is approaching and it will alert you should any changes be made to the company at the Companies Registration Office. Core.ie provides this service free of charge once you register with them.

 

Understand your role as a director

Company directors’ have a wide range of responsibilities which can be quite diverse. Company directors have to comply with the Companies Act 2014 and have duties under Common law. If a director is found to have breached company law, he or she can be liable to penalties that can range from a fine up to €500,000 or a maximum jail sentence of 10 years. There are different categories of offences ranging from 1-4 under the Companies Act.

To avoid such circumstances, company directors should become familiar with the responsibilities and duties of the role. Information can be found on both the CRO and ODCE websites.

 

Know the requirements for company letterheads and websites

One requirement that often gets overlooked is the requirement for Limited companies to list their full legal title on company letterheads. This includes the company name, company number and registered office address. As well as this, the company directors must also be listed by name in the footer. Both forename and surname must be included and the nationality in brackets beside any director who is in not Irish.

Company websites are another location where a company’s details must be displayed. This includes the company name, number and place of registration. This must be located on the website’s homepage or must be on an alternative web page that is to linked to from the homepage which is easily accessible.

If you have a database of customers or potential customers, it is important that you are aware of your requirements under Data Protection legislation.

 

Keep minutes of meetings and have an AGM

Keeping minutes of directors’ meetings is a requirement under the Companies Act and is prudent to ensure key decisions and matters are noted and dealt with. The Annual General Meeting (AGM) is a meeting of shareholders (and directors) of a company where they have the opportunity to ask questions and get information about the company. Whilst this is no longer a legal requirement for most companies, it is a good idea to ensure this takes place. It is usually the duty of the secretary to call the AGM and give 21 days’ notice to the members.

Tips for Building a Boutique

Setting up a business on your own comes with many challenges and there’ll always be a few learning curves. Although Mairead was absolutely certain in her vision for the boutique, she was conscious that the admin side of things also had to be perfect. She heard about MyBusinessToolkit from her local AIB branch and thought it would be useful to help get the business off the ground. The Toolkit offers access to a suite of leading business tools, from Sage Accounting and Payroll to the bOnline website builder. MyBusinessToolkit is free for 3 months when you open a Start-up Business Current Account before the 31st of March 2017. She explains how MyBusinessToolkit has helped her get her business off the ground: “You have so much paperwork, and because it’s a seasonal business it all comes at the one time,” she says. “If you don’t keep up to speed with what and when you need to pay, you’ll quickly fall behind and your front of house suffers. I don’t want that to happen.”

She credits MyBusinessToolkit, and in particular Sage, with helping her keep tabs on the admin side of things. “Sage really helps me define what my cash flow looks like, who my suppliers are and it’s great for categorising everything and keeping me organised. I almost leave them running in the background. I trust them fully and I trust they’ll work. And my accountant can log on to Sage as well and check everything is ok. It was like having an uncle in the background that you knew you could rely on. That’s a strange analogy I know!” she laughs.

The bOnline website builder provided in the toolkit was also a huge help in getting her online presence up and running. She explains: “MyBusinessToolkit has helped me get my business off the ground by allowing me to have an almost free website. That cost would have been a huge undertaking for me at the beginning. It just made it so easy.”

 

Secret to Success

It turns out the secret to Mairead’s success is something learned from her years as a personal stylist – follow your gut. “My advice to anybody starting out is to really and truly follow your gut instinct,” she explains. “Listen to yourself and try and block out all the negatives. And there will be negatives. It’s like anything, if you have confidence in your idea then nobody can take it away from you.”

Mairead is currently focused on building up her online presence and growing her customer database, but she’s definitely staying local at heart. “I love Enniskerry,” she says. “I want to stay here, and I’d love to expand Smock Boutique within itself.”

Fancy a fashion fix? Smock Boutique is open Monday to Saturday from 10am – 6pm.

Need help getting your business off the ground?

Call into your local branch to find out more about how MyBusinessToolkit can help your business.

The unveiling of the first Budget Business

In last year’s Budget, the Minister introduced an Earned Income Tax Credit of €550 for small business owners who cannot benefit from the PAYE tax credit of €1,650 available to employees. The Minister announced an increase in this credit to €950 for 2017.

The three lower USC rates have been reduced by 0.5%. Accordingly, all income earners will have a lower tax burden to varying degrees. The ceiling at which the 2.5% USC rate applies is increased to €18,772 – this ensures that a full-time worker on the minimum wage will remain outside the top rates of USC.

 

2. Minimum Wage

The higher cost to employers arising from the increase in the hourly minimum wage from €9.15 to €9.25 will take effect from 1st January 2017.

 

3. Entrepreneur relief

The standard rate of capital gains tax remains at 33%. However, the Minister announced a reduction to 10% in the capital gains tax rate that applies to disposals by Entrepreneurs of qualifying assets. Entrepreneur relief offers the reduced rate of capital gains tax on the disposal by an individual of business assets up to a lifetime limit of chargeable gains of €1 million. The Minister is to review this lifetime limit in future budgets.

To qualify for the relief, the business assets which include shares in a company must have been owned by the individual for a continuous period of at least three years in the five years immediately prior to the date of disposal.

 

4. Share-based remuneration

Following a public consultation and review of share-based remuneration earlier this year, the Minister announced the intention to develop a new, SME, focussed share-based incentive scheme which is to be introduced in next year’s Budget.

 

5. Retailers and Tourism

The reduced 9% VAT rate for tourism and related activities will continue to apply.  The Minister noted that the reduced rate will act as a buffer for the sector against the weakness in sterling which increases the cost of holidaying in Ireland for British tourists.

 

A glow with bright orange pumpkins when helloween time

Halloween is fast approaching and the shops are all a glow with bright orange pumpkins. But did you ever wonder where they all come from? Step forward Noel Hayes, who has been growing Irish pumpkins for the last 16 years. We caught up with him on his 70-acre farm in Wexford to get a glimpse into what’s involved. “It’s a busy time.” he laughs, “We’re supplying at least 400,000 pumpkins this month – It’s the busiest time of the year.”

Across the year, they grow about three different varieties of pumpkin. But the Harvest Moon variety, with its bright orange colour and large round shape, is a firm Irish favourite. Noel explains, “We sow very little of the other ones. It’s the main seller for its shape and size.” Perhaps it’s because it lends itself so well to being carved which tends to be how we use them. “The Irish mainly use the pumpkin purely for cosmetic reasons,” he notes.

Carving a Niche

The tradition of making a jack-o’-lantern at Halloween is believed to have its origins in 19th century Ireland. It’s said that faces were carved into turnips and lit from within using a candle as part of the Halloween festivities. When Irish settlers arrived in America, the pumpkin took the place of the turnip for its easy to carve qualities. “As far as I’m aware Irish people don’t really use them much for cooking or making pies or anything,” Noel says. “We don’t have the same relationship with a pumpkin as Americans do. Nobody wants to see or hear tell of a pumpkin really after Halloween.”

When pumpkins aren’t in season, Noel farms other vegetables ranging from potatoes to the humble carrot. In fact, as one of Irelands largest producers of carrots, chances are his produce has ended up on your plate.

 

Expanding the Business

Over the years, Noel has expanded the farm to include a washing and packing facility. He explains, “Often farming practices are not that profitable, so I met with some other people and we decided to set up a packing company. And it grew from there.” It certainly did as the facility now washes and packs an average of 40 tonnes of carrots a day. It was a case of spotting an opportunity to add value and running with it. Noel thinks that a good relationship with the bank is key. “It’s very important to have a good relationship with your bank. It’s the mainstay of any business. We have a good relationship with our local bank, although we don’t have any borrowings at the moment.”

A qualified aromatherapist

By chance, she got chatting to an elderly lady in the community, who mentioned in her day they would take the children down to the sea and bathe them. This was just the spark of inspiration that Cheryl needed. “I started thinking about it and I collected some seaweed and made a baby seaweed bath for him and his skin started healing,” she says.

She began experimenting by blending the seaweed with oils and created products for family and friends. They were a hit, and someone suggested she should make a business from it.  She subsequently enrolled in a business course with her Local Enterprise Office and began an in-depth study into growing seaweed and its health-giving properties.  It’s been a whirlwind adventure ever since.

 

Launching the Busines

Cheryl confides that getting the business up off the ground was one of the bravest things she’s ever done.  She’s bootstrapped it from the beginning, handling everything from product development to filling the containers.  She notes: “To start a business, usually people save up or they have all these processes in place, I didn’t have anything in place. I would lie in bed and feel a bit panicky and think, ‘I’m too old for this’.”  But hearing how her products work made it incredibly rewarding. “I think people coming up to me and telling me that the products have made a difference to their skin is the biggest highlight,” she says. “If I can carry on making a difference to even a few people, that’s the best reward.”

 

The Importance of Good Advice

For anyone interested in starting their own business, Cheryl offers the following advice: “I think it’s important to have a bank who knows you and has a good insight into your business.  You can have a magnificent business plan but if you haven’t got a bank who believes in it, then it won’t work.  I believe going to your local branch, to people who know you, is so important.”

It was the staff at her local branch who first told Cheryl about MyBusinessToolkit, a package offering access to a suite of five leading business tools, from Sage Accounting and Payroll to the bOnline website builder. MyBusinessToolkit is free for 3 months when you open a Start-up Business Current Account before the 31st of March 2017.

Having access to MyBusinessToolkit through AIB and in particular Sage has helped Cheryl to keep everything organised. She explains, “Since using Sage in MyBusinessToolkit, I can actually see how much I have in my account and how much I’ve spent on products and that gives me an idea of where my account is at.” The software is also a huge timesaver. “At the moment my time is so taken up with the business and Sage just frees me up.” Knowing that she won’t have to move to new software when the business grows is also a huge plus. “I know that Sage will grow with my business,” she says.  “Some of the other packages can only cope with a small amount of money going through it, but with Sage there’s no limit so I can just carry it with me as I grow.” Being able to pick up the phone and speak to a dedicated customer support person from BCSG is also a huge plus.

 

Skincare for Everyone

Since launching in March 2015, the brand has gone from strength to strength. Within a year, Ocean Bloom was an award winning skincare brand, with their Seaweed Serum Pouches being shortlisted for Natural Beauty Skincare Product of the Year 2015.  Cheryl’s products have since earned a cult following in the beauty industry, with famous names like Triona McCarthy and Rosanna Davidson counting themselves as fans.

Sourcing the very best of everything is important to Cheryl.  As it turns out, her hometown of Castletownbere on the Beara peninsula has some seriously superior seaweed. “We have some of the cleanest waters in the world,” she explains. “They’re classed as Grade A waters, which means they’re crystal clear and there’s no pollution.”